Communication & Computer Systems

Midi’s communication and computer systems are the property of Midi intended for business purposes. This includes the computers, related hardware, software, e-mail, Slack, and instant messaging. Any personal use of any of these must not interfere with performance or operations, must not result in added expenses to Midi and must not violate any Midi policy or applicable law. Users have no legitimate expectation of privacy in regard to system usage.

Any and all virtual conversations or transmissions, e-mail or transmissions, or internet access or usage by an employee by any electronic device or system, including but not limited to the use of a computer, telephone, fax machine, scanner, copier, etc. may be subject to monitoring at any and all times and by any lawful means. To that end, Midi may access its communication and computer systems and obtain the communications and information within or transmitted through the systems, including past voice mail and e-mail messages, without notice to users of the system, in the ordinary course of business when Midi deems it appropriate to do so. Further, Midi may review Internet usage.

The reasons for which Midi may obtain such access include, but are not limited to: maintaining the systems; preventing or investigating allegations of system abuse or misuse; assuring compliance with software copyright laws; complying with legal and regulatory requests for information; and ensuring that Midi operations continue appropriately during an employee’s absence.

Midi may store electronic communications for a period of time after the communication is created. From time to time, copies of communications may be deleted.

Midi’s policies including, but not limited to, those prohibiting harassment, in their entirety, apply to the use of Midi’s communication and computer systems. Additionally, employees may not use Midi’s communication and computer systems in violation of any law including, but not limited to, those related to copyrights and software piracy.

All employees, upon request, must inform management of any private access codes or passwords related to use of Midi’s communication and computer systems.

No employee may access, or attempt to obtain access to, another employee's communication or computer systems without appropriate authorization.

Employees may not install, duplicate, or remove software on Midi’s computer systems without prior management approval. Personal computers and other electronic devices (cell phones, flash or thumb drives, etc.) may not be connected directly to Midi’s computer systems without prior management approval.

Employees are prohibited from using personal e-mail accounts or text messaging applications to conduct Midi business. Employees may not forward Midi emails to a personal email address. Employees may not use any third-party email or instant messaging accounts or services (such as Gmail, AOL, Yahoo, etc.) for business purposes or any purpose on Midi’s computer systems that are not ordinarily used in the performance of their job duties.

Violation of this policy may result in disciplinary action, up to and including discharge.